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ECMI Kosovo is registered in Kosovo as the European Center for Minority Issues in Kosovo, registration number 5200193-5, since 24 April 2009. Our Statute establishes the responsibilities of the Senior Oversight Board and executive management. These arrangements connect our mission with responsibility for the people, programmes and resources entrusted to us.

Board oversight

Our three-member Senior Oversight Board appoints the Executive Director, approves the annual programme and budget, reviews reports and audited accounts, and adopts the organisation’s internal rules. It provides oversight of strategy, institutional responsibilities and the use of resources.

The Board is chaired by Florina Berisha, with Srećko Bogajčević and Gjergj Filipaj as members. Meet our board and team for their professional backgrounds and the people responsible for our work.

Leadership and financial responsibilities

Executive Director Adrian Zeqiri leads the organisation’s day-to-day operations, manages staff, represents ECMI Kosovo and reports to the Board.

Arta Hamiti, Director of Programmes, EU and Donor Affairs, leads programme coordination and engagement with the European Union and other donors, bringing programme planning, delivery and reporting together.

Bardha Rexhepi, Finance and Procurement Manager, leads the finance and procurement function. Programme teams plan and deliver activities; financial staff maintain records, review expenditure and prepare financial reporting. Management authorisation, programme oversight and financial recordkeeping are distinct responsibilities under our procedures. This division supports budget control, documented decisions and checks on the use of funds.

Our policies in practice

We abide by our organisational policies and regularly inform staff about their responsibilities under them. The written framework includes standalone documents and named policy sections within our Standard Operations Procedures:

  • Standard Operations Procedures
  • Policy on Employment Contracts
  • Equal Opportunities
  • Code of Conduct and Disciplinary Procedure
  • Internal Complaints Procedure and Complaint Mechanism
  • Conflict of Interests
  • Child Protection Policy
  • Policy for Protection from Sexual Exploitation and Abuse (PSEA)
  • Finance Manual
  • Procurement Manual
  • Policy on Cooperation with Local Partners
  • Policy on Sub-Granting Procedures
  • Risk and Contingency Management procedures
  • Project administration, monitoring and reporting procedures

Together, these policies address equal treatment, professional conduct, protection from harm, conflicts of interest and prevention of fraud and corruption. They also cover recruitment and safer recruitment, procurement, cooperation with partners and sub-grantees, recordkeeping, confidentiality and the responsible handling of personal information.

Safeguarding and complaints procedures set expectations for prevention, raising concerns and responding to them. Programme administration, monitoring and reporting procedures connect delivery with the documentation and follow-up required for accountability.

Financial accountability and external audit

Our financial management combines approved budgets, payment authorisation, supporting records, expenditure review and reconciliation. Procurement procedures set standards for competition, business ethics, documentation and conflicts of interest. Programme and finance teams have complementary responsibilities for delivery and donor reporting.

ECMI Kosovo’s accounts are subject to independent external audit. The Board reviews annual reporting and audited accounts, providing oversight beyond day-to-day management. External scrutiny, internal controls and clearly assigned responsibilities support our accountability to communities, donors and partners.

Our annual financial-statement audits have consistently resulted in unmodified opinions.

Our work is also subject to internal audits, donor-commissioned audits, expenditure-verification checks, results-oriented reviews and donor spot checks. These examine financial stewardship, compliance with grant agreements, programme delivery and results. Their findings inform management follow-up and programme learning.

Information for donors and partners

Our policies and audited financial statements are available to donors and partners on request. We provide relevant organisational information for cooperation and due diligence, alongside discussion of our programmes, governance and financial arrangements. Contact ECMI Kosovo to request information or discuss cooperation.